Privacy Notice

Data controller

İnönü Üniversitesi IEEE Öğrenci Kolu (IEEE İnönü), İnönü University, Malatya, Türkiye.

Data we process

• Identity and contact: full name, email address, optional profile photo.
• Student details: department and year (optional), verified-student status via a university email.
• Account security: an irreversible hash of your password (the password itself is never stored), your Google account ID if you sign in with Google.
• Event data: registrations, QR tickets and attendance records.
• Correspondence: contact form messages and feedback.
• Technical data: the cookie needed to keep you signed in, your language and theme preference.

Purposes and legal grounds

• Creating and managing your membership account (KVKK art. 5/2-c).
• Event registration, capacity, waitlist, attendance and certificates (KVKK art. 5/2-c).
• Sending event and account emails (KVKK art. 5/2-c and 5/2-f, legitimate interest).
• Keeping the site secure and preventing abuse (KVKK art. 5/2-f).
• Answering your messages and feedback (KVKK art. 5/2-f).

Transfers and processing abroad

Your data is never sold or shared for advertising. The site runs on service providers: hosting (Vercel), database (Neon), image storage (Cloudinary), email delivery (Resend) and Google sign-in (Google). Their servers are outside Türkiye, so data is transferred abroad under KVKK art. 9. Board members can access your data where their role requires it (approving members, taking attendance).

Retention

We keep your data for as long as you are a member. When you ask us to delete your account, your records are deleted or anonymised within a reasonable time. Contact messages are kept only as long as needed after they are answered.

Your rights (KVKK art. 11)

• Learn whether your data is processed and request information about it.
• Learn the purpose of processing and whether it is used accordingly.
• Know the third parties your data is transferred to.
• Ask for incomplete or wrong data to be corrected, or for your data to be deleted.
• Object to an outcome against you that results solely from automated analysis.
• Claim compensation if you suffer damage from unlawful processing.

Contact

To use your rights, email us at ieeeinonu@gmail.com